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Please use the following for reference:
Administrator's Guide to FN/NRA Payments
Purchasing and Reimbursement Guidelines |
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Business Office Forms for Payment & Reimbursement **The Penn ID number should be provided for all Penn employees and students** * Travel Reimbursement (signed by traveler) Adobe Format Excel Format * Entertainment and Business Meal Worksheet (Must be accompanied by a signed Travel form) Adobe Format Excel Format * Justification for Unusual Travel or Entertainment Reimbursement Adobe Reader/Acrobat Format * Student Statement of Business Connection (Required for ALL Penn student travel and entertainment) Adobe Reader/Acrobat Format * Reimbursement Justification Form (For Grants Only) Microsoft Word Format * Cohen Hall Miscellaneous Payment/Reimbursement Microsoft Word Format Adobe Reader/Acrobat Format * For Reimbursements under $50 with no alcohol... Petty Cash Voucher How else to use Petty Cash? Check the petty cash policy BACK TO TOP
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Government Forms related to Payment & Reimbursement * W-9 (required if new or new address) Adobe Reader/Acrobat Format * C-12 Independent Contractor (If new or new address) Adobe Reader/Acrobat Format * Foreign National Information Form (FNIF) with origional signature Adobe Reader/Acrobat Format * Foreign Visitors Honoraria Eligibility Certification form (required in some cases) Adobe Reader/Acrobat Format * Foreign Source Income Form (for foreign individuals who performed work in foreign country) Adobe Reader/Adobe Acrobat Format BACK TO TOP
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Timesheets *Staff Timesheet Microsoft Word Format *Temporary & Student Worker Timesheet Microsoft Excel Format BACK TO TOP
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Payroll US Citizens & Resident Aliens *Appointment Letter - This will be a letter, memo, or email from the chair that explains the person hired, their position title, length of time they will be working (when applicable), salary, and salary source. *Employee Information Form Adobe Reader/Acrobat Format Microsoft Word Format *W-4 Form Adobe Reader/Acrobat Format *I-9 to be completed online www.newI9.com(The school code is 10476) *Copy of Passport of Social Security Card & Photo ID *Voluntary Self-Idenfication Form (Optional) Adobe Reader/Acrobat Format Microsoft Word Format *Direct Deposit Form (If Direct Deposit is desired) Adobe Reader/Acrobat Format or Login with Pennkey and Password to signup for or update direct deposit info. *Copy of Permanent Resident Card (for Resident Aliens) BACK TO TOP
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Other Human Resources Forms *Request for Time Off Form Adobe Reader/Acrobat Format *Temporary Worker Sample Hire Letter Microsoft Word Format *For other human resources forms, look here: Human Resources Forms Library BACK TO TOP
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Authorization and Other Miscellaneous Forms *Inn at Penn Authorization Form Adobe Reader/Acrobat Format Microsoft Word Format *Penn Tower Hotel Authorization Form Adobe Reader/Acrobat Format Microsoft Word Format *Sheraton University City Hotel Authorization Form Adobe Reader/Acrobat Format Microsoft Word Format *Copy Card Request Form Adobe Reader/Acrobat Format Microsoft Word Format *Penn Card Request Form Adobe Reader/Acrobat Format *VPUL Request for the Use of Facilities /Event Services Request Form *Club Quarters Information BACK TO TOP
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