Claudia Cohen Hall Business Administration Services

Cohen Hall Forms
Please use the following for reference:   Administrator's Guide to FN/NRA Payments   Purchasing and Reimbursement Guidelines

Business Office FormsGovernment FormsTimesheetsPayrollOther HRAuthorization and Other Miscellaneous Forms


Business Office Forms for Payment & Reimbursement
**The Penn ID number should be provided for all Penn employees and students**

* Travel Reimbursement (signed by traveler)   Adobe Format   Excel Format

* Entertainment and Business Meal Worksheet (Must be accompanied by a signed Travel form)   Adobe Format   Excel Format

* Justification for Unusual Travel or Entertainment Reimbursement   Adobe Reader/Acrobat Format

* Student Statement of Business Connection (Required for ALL Penn student travel and entertainment)   Adobe Reader/Acrobat Format

* Reimbursement Justification Form (For Grants Only)   Microsoft Word Format

* Cohen Hall Miscellaneous Payment/Reimbursement   Microsoft Word Format   Adobe Reader/Acrobat Format

* For Reimbursements under $50 with no alcohol...   Petty Cash Voucher   How else to use Petty Cash? Check the   petty cash policy

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Government Forms related to Payment & Reimbursement

* W-9 (required if new or new address)   Adobe Reader/Acrobat Format

* C-12 Independent Contractor (If new or new address)   Adobe Reader/Acrobat Format

* Foreign National Information Form (FNIF) with origional signature   Adobe Reader/Acrobat Format

* Foreign Visitors Honoraria Eligibility Certification form (required in some cases)   Adobe Reader/Acrobat Format

* Foreign Source Income Form (for foreign individuals who performed work in foreign country)   Adobe Reader/Adobe Acrobat Format BACK TO TOP



Timesheets

*Staff Timesheet   Microsoft Word Format

*Temporary & Student Worker Timesheet   Microsoft Excel Format

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Payroll
US Citizens & Resident Aliens

*Appointment Letter - This will be a letter, memo, or email from the chair that explains the person hired, their position title, length of time they will be working (when applicable), salary, and salary source.

*Employee Information Form   Adobe Reader/Acrobat Format   Microsoft Word Format

*W-4 Form   Adobe Reader/Acrobat Format

*I-9 to be completed online www.newI9.com(The school code is 10476)

*Copy of Passport of Social Security Card & Photo ID

*Voluntary Self-Idenfication Form (Optional)   Adobe Reader/Acrobat Format   Microsoft Word Format

*Direct Deposit Form (If Direct Deposit is desired)   Adobe Reader/Acrobat Format   or
        Login with Pennkey and Password to signup for or update direct deposit info.


*Copy of Permanent Resident Card (for Resident Aliens)

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Non US Citizens

*Appointment Letter - This will be a letter, memo, or email from the chair that explains the person hired, their position title, length of time they will be working (when applicable), salary, and salary source.

*Employee Information Form   Adobe Reader/Acrobat Format   Microsoft Word Format

*W-4 Form   Adobe Reader/Acrobat Format

*I-9 Form   Adobe Reader/Acrobat Format

*Copy of Social Security Card (If the new hire does not have a SSN yet, copy of the Receipt of Application from SS Office)

*Copy of Passport with photo

*Copy of Visa with photo and I-94 Arrival/Departure Record

*Copy of SEVIS I-20, or DS-2019, or DOJ I-797

*Foreign National Information Form   Adobe Reader/Acrobat Format

*Voluntary Self-Idenfication Form (Optional)   Adobe Reader/Acrobat Format   Microsoft Word Format

*Direct Deposit Form (If Direct Deposit is desired)   Adobe Reader/Acrobat Format   or
        Login with Pennkey and Password to signup for or update direct deposit info.


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Other Human Resources Forms

*Request for Time Off Form   Adobe Reader/Acrobat Format

*Temporary Worker Sample Hire Letter   Microsoft Word Format

*For other human resources forms, look here:   Human Resources Forms Library

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Authorization and Other Miscellaneous Forms

*Inn at Penn Authorization Form   Adobe Reader/Acrobat Format   Microsoft Word Format

*Penn Tower Hotel Authorization Form   Adobe Reader/Acrobat Format   Microsoft Word Format

*Sheraton University City Hotel Authorization Form   Adobe Reader/Acrobat Format   Microsoft Word Format

*Copy Card Request Form   Adobe Reader/Acrobat Format   Microsoft Word Format

*Penn Card Request Form   Adobe Reader/Acrobat Format

*VPUL Request for the Use of Facilities /Event Services Request Form

*Club Quarters Information

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