Claudia Cohen Hall Business Administration Services

Policies

Policies pertaining to:
Meals & EntertainmentTravelSuppliesMiscellaneous

Meals & Entertainment
To be reimbursed for travel, business meals, and entertainment; all active Faculty, Staff, and Students, should use   the Concur Reimbursement System.
Started FY'14

This   document   highlights a new travl policy that should be followed.
It was sent to the list serv on 9/15/2010 and updated 4/2/2013

University Travel & Entertainment Reimbursement Policy   Sent to List Serv 7/31/09

A section of the University’s Meals and Entertainment Reimbursement Policy regarding meals with colleagues should be noted:
Meals with other Penn colleagues in local restaurants are generally not reimbursable. Local meals with colleagues should be considered a personal expense unless the business being conducted is such that it cannot be done in the office. An explanation of the reason as to why the meeting could not take place in the office must be provided on the Reimbursement Justification form.
Please follow this rule. Violators will not be reimbursed.
Posted: 4/3/2009

The SAS Business Meals Reimbursement Policy has been posted. It can be viewed here:
SAS Meal Reimbursement Policy



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Travel
To be reimbursed for travel, business meals, and entertainment; all active Faculty, Staff, and Students, should use   the Concur Reimbursement System.
Started FY'14

This   document   highlights a new travl policy that should be followed.
It was sent to the list serv on 9/15/2010.

University Travel & Entertainment Reimbursement Policy   Sent to List Serv 7/31/09



Supplies
To be reimbursed for books, memberships, and subscriptions; all active Faculty, Staff, and Students, should use   the Concur Reimbursement System.
Started FY'14

All other supplies must be procured by the University through your department.

Policy on Non-Reimbursable Items

Supply Reimbursement Policy as of January 2011

Penn Book Store and Computer Connection purchases will no longer be reimbursed, even by petty cash.
These purchases should be made by requisition which can be obtained from our office.
Posted 4/21/2009


Petty Cash Update posted to List-Serv April 24, 2008

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Miscellaneous
Hotel Authorizations should be sent to the same address as airfare authorizations, that is cohen-travel@groups.sas.upenn.edu. Please attach the authorization with the travelor name, date(s) of stay, the per night room rate you were quoted, and the reservation number given to you by the hotel. In the email, you should write what account should be charged. This was sent to the cohen-admin list-serv on 9/22/15
Purchasing and Reimbursement Guidelines

Central SAS Services include the following services and information:
- Faculty Relocations
- Use of Faculty Research Funds
- SAS Travel Subvention
- Financial Training and System Access checklist for employees

Invoice Inquiry Procedures

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