Claudia Cohen Hall Business Administration Services

Policies

Policies pertaining to:
Meals & Entertainment • Travel • Supplies • Miscellaneous

Meals & Entertainment
University Travel & Entertainment Reimbursement Policy   Sent to List Serv 7/31/09

A section of the University’s Meals and Entertainment Reimbursement Policy regarding meals with colleagues should be noted:
Meals with other Penn colleagues in local restaurants are generally not reimbursable. Local meals with colleagues should be considered a personal expense unless the business being conducted is such that it cannot be done in the office. An explanation of the reason as to why the meeting could not take place in the office must be provided on the Reimbursement Justification form.
Please follow this rule. Violators will not be reimbursed.
Posted: 4/3/2009

The SAS Business Meals Reimbursement Policy has been posted. It can be viewed here:
SAS Meal Reimbursement Policy

The most important policy to take note of in the following document is thus:
"All reimbursements must be submitted within 182 days (6 months) of the ending date of the trip or event. Failure to do so will result in the expense being declined for reimbursement."


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Travel
University Travel & Entertainment Reimbursement Policy   Sent to List Serv 7/31/09

The most important policy to take note of in the following document is thus:
"All reimbursements must be submitted within 182 days (6 months) of the ending date of the trip or event. Failure to do so will result in the expense being declined for reimbursement."


For Student Travel:
All Penn Students must submit the Statement of Business Connection form with all travel reimbursements

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Supplies
Penn Book Store and Computer Connection purchases will no longer be reimbursed, even by petty cash.
These purchases should be made by requisition which can be obtained from our office.
Posted 4/21/2009

Petty Cash Update posted to List-Serv April 24, 2008

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Miscellaneous
Purchasing and Reimbursement Guidelines

Central SAS Services include the following services and information:
- Faculty Relocations
- Use of Faculty Research Funds
- SAS Travel Subvention
- Financial Training and System Access checklist for employees

Invoice Inquiry Procedures

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