Williams Payroll General Procedures (Microsoft Word Format)

Paperwork Needed for New Employees/Tax Information (Microsoft Word Format)

Processing Payments to Foreign Nationals Checklist (Excel Format)

SAS Graduate Student Funding Policy and Guidelines (PDF)

Guide to Graduate and Post-Doctoral Appointments (PDF)

Williams Faculty/Lecturer/Visiting Scholar Payroll Procedures (Microsoft Word Format)

Williams Hall Weekly & Monthly Payroll Procedures (Microsoft Word Format)

PAYROLL FORMS

FOR U.S. CITIZEN HIRES:

Payroll Information Form (wmsba) Microsoft Word Format

I-9 FORM: New employees must complete the I9 form online. They can go to www.newI9.com up to 90 days before their start date to complete Section I of this form. Enter code 10476 (this is the code for the University of Pennsylvania).

W-4 Form Adobe Acrobat Format

Direct Deposit: Form Adobe Acrobat Format or Online at the U@Penn site https://medley.isc-seo.upenn.edu/penn_portal/u@penn.php. Under Payroll and Tax, Click on Update Direct Deposit to enroll, change, or cancel.

Voluntary Self-Identification Form Microsoft Word Format

Intellectual Property Participation Agreement (PDF) [to be signed by faculty, employees, graduate students supported on sponsored project funds]

In addition to the above forms, copies of appropriate ID’s used for I-9 must be provided.

FOR FOREIGN NATIONAL HIRES:

Payroll Information Form (wmsba) Microsoft Word Format

FNIF (Foreign National Information Form) Adobe Acrobat Format

I-9 FORM: New employees must complete the I9 form online. They can go to www.newI9.com up to 90 days before their start date to complete Section I of this form. Enter code 10476 (this is the code for the University of Pennsylvania). NOTE: Foreign Nationals who do not have a US Social Security Number will not be able to complete the form online. The Business Office will need to provide assistance to complete this portion of the process.

W-4 Form Adobe Acrobat Format

Direct Deposit: Form Adobe Acrobat Format or Online at the U@Penn site https://medley.isc-seo.upenn.edu/penn_portal/u@penn.php. Under Payroll and Tax, Click on Update Direct Deposit to enroll, change, or cancel.

Voluntary Self-Identification Form Microsoft Word Format

Intellectual Property Participation Agreement (PDF) [to be signed by faculty, employees, graduate students supported on sponsored project funds]

In addition to the above forms, copies of the following documentation must be provided: unexpired passport, picture visa and I-94 (Arrival/Departure Record), Social Security Card (card or application receipt), and current immigration document (I-20, DS2019, or I-797).

ADDITIONAL FORMS

Timesheet (Microsoft Word Format)

Temporary Workers Timesheet (Microsoft Excel)

"SAS 99-2 Form" (PDF) or (Microsoft Word Format)

"SAS 99-2 PLC Form" (Microsoft Word Format)

"SAS 99-2 PLC-AFST Form" (Microsoft Word Format)

"SAS 99-2 PLC-AMES Form" (Microsoft Word Format)

"SAS 99-2 PLC-SAST Form" (Microsoft Word Format)